HVAC Business Management Software

Make your team more efficient with cloud based communication
Reduce or eliminate paperwork
Bring out the best in your field service team

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HVAC Software | Software for HVAC Companies Workforce

Software for making small businesses more efficient and more profitable
Workforce is an industry leading HVAC software that can make your business more profitable with simple changes. Our cloud based platform enables faster and more effective communication between office staff and field teams, ultimately boosting productivity and customer satisfaction.

HVAC Software | Software for HVAC Companies Workforce

Integrate office and field operations

A disconnect between administrative staff, senior management and field workers is unfortunately common in HVAC companies, as the mobile nature of their jobs throws up barriers to communication. Workforce’s cloud based platforms are designed to seamlessly integrate the operations of office-based and in-field professionals for better productivity

When a new job is scheduled for a member of your field team, they instantly receive a notification on the Workforce app, complete with all job details. You can also automate an email with this information if you prefer. Office and field workers are kept in constant contact without the need for lengthy discussions or movement back and forth. Beyond aiding in scheduling, the GPS tracking tool is also an excellent field team management tool, allowing office staff to stay on top of timekeeping.

The benefits of Workforce’s cloud based platform also extend to the field team’s increased capabilities. Any data they collect on site will automatically sync back to the office, including getting jobs signed off, a change in job status or a collection of payment. This increased responsibility eliminates unnecessary dead time in your field team’s day and is always kept under the watchful eye of office staff.

Simplify delivery of services

Providing great services to customers can be enabled by HVAC software and made incredibly easy with Workforce. Simplify the way heating, ventilation and air conditioning services are delivered across the board with intuitive scheduling tools and job management features.

Scheduling jobs for one or more of your field team is simple with the help of Workforce’s visual drag and drop and GPS tracking mechanisms, encouraging office staff to make common sense decisions that save time, promote productivity and maximise the potential of your field team’s working day.

View your field team’s current position on the map and assign work based on who’s closest to reduce travel time between jobs.

When they arrive on site, your HVAC field staff can have additional capabilities to collect and share important information such as photos and customer signatures that allow them to sign jobs off on Workforce.

Eliminate time-consuming paperwork and speed up your business process, while always keeping office staff in control of what permissions fieldworkers have.

HVAC Software | Software for HVAC Companies Workforce

Workforce is designed to be used by all kinds of field service teams, regardless of technological ability. Our HVAC company scheduling software is a breeze to use, as it’s built around common sense, and job management is streamlined so that quotes can easily be converted into jobs once accepted, and jobs are turned into invoices once signed off.

If your field staff get stuck at any point, we have lots of resources available, including “how to” videos and guides, and they can also ask us questions from within the app.
Trusted the world over
Teams of every size, shape and kind have already made Workforce their software of choice.
The Workforce and Xero integration has helped us eliminate the need to double enter data. I love the fact that I can Invoice in Workforce and all of my data automatically appears in Xero, its brilliant! 
Michelle Avis
Manager - Drains Ahead Ltd
"It's really easy to use. We now have everyone working digitally, we can plan in advance and the technicians can easily see what’s going on all the time, so changes to schedules are no longer a problem. The technicians also no longer have to keep coming into the office which increases our productivity and allows us to focus on jobs."
Mike Philbin
Managing Director at Nu Life Floorcare
Features designed for growing businesses

Create and send professional Quotes to customer and convert more business
Log Jobs

Create a job or create a recurrence of jobs in seconds saving valuable admin time

Instantly schedule jobs to the right person using the drag & drop scheduler

Generate invoices and batch multi job invoices in seconds using data from jobs
Mobile Apps

Fieldworker mobile Apps for both iOS and Android that work both online and offline
Job Tracking

Create your own job statuses and work with field workers to update jobs instantly
Staff Locations

Track and view the location of your staff in real time on a map.

Fill in commercial & domestic compliance forms & others from the Field App

Contacts Database

Have your customers, suppliers and contractors in one organised system.

Customer Sites

Manage customers with multiple properties using our Sites features.

Stock & Costs

Manage stock items, as well as saved costs such as services.


Integrate workforce with your accounting software and payment processing.

Workforce Integrations & Add-ons
Integrate Workforce with leading tools to help you reduce the amount of time you spend doing administration and data entry. With connections available for accounting to sync invoice and contacts, as well as payment processing and SMS messaging, Workforce has you covered!

View Integrations

Connect your office and fieldworkers – Try it free for 14 days.
No commitment, no auto subscriptions, no credit card required


Workforce.FM makes life easier for HVAC Workers by simplifying and streamlining job management and field service operations. Our real time platform lets you schedule, allocate, track, quote and invoice jobs seamlessly. Instant photo and signature capture means HVAC Workers can do their work without worrying about paperwork. All details are synced and organised instantly across the Workforce.FM platform, keeping field workers and office-based staff up-to-date at all times.

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Try free for 14 days

Give us 14 days and we will help organise your back office, eliminate paperwork and make it easier for your fieldworkers to receive jobs and complete work out in the field.

No credit card or commitment required, it’s totally risk free.